How Much Is Business Central? (2025 Pricing & What to Expect)

Microsoft Dynamics 365 Business Central costs start from £57.50 per user, per month for the Essentials plan, and £82.20 per user, per month for the Premium plan (based on Microsoft’s 2025 UK pricing).

In addition to the licence cost, you’ll also need to consider setup, implementation, support and training, which is typically handled by a Microsoft Partner.

In this guide, we break down the full costs of Business Central, including fees, optional extras and what to expect depending on the size of your business.

Business Central Monthly Licence Pricing (2025)

Here are the current UK prices for Business Central as of 2025:

Microsoft Dynamics 365 Business Central offers three main licence types:

• Essentials (£57.50/user/month): Includes core accounting, sales, purchasing, inventory, and project management, ideal for most small to mid-sized businesses.

• Premium (£82.20/user/month): Includes everything in Essentials plus Manufacturing and Service Management modules, suitable for businesses needing production or service contract capabilities.

• Team Members (£6.60/user/month): Limited-access licence for users who need read-only data access or perform light tasks like time entry or approvals.
  
  

Prices are based on Microsoft’s standard subscription rates for the UK and may vary depending on promotions or reseller pricing. It's also worth noting that whilst Microsoft advertises their prices as a monthly sum, they are billed annually (much like all Microsoft licences) 

What’s Included in the Essentials Licence?

The Essentials Plan covers everything most small to medium businesses need:

• General ledger, journals, cash flow

• Sales invoicing and receivables

• Purchasing and payables

• Inventory and stock control

• Reporting and dashboards

• Bank reconciliations

• Project accounting

• Integration with Microsoft 365

• Light employee management (HR)
  
  

What’s Included in the Premium Licence?

The Premium Plan includes everything in Essentials, plus:

• Manufacturing (production orders, bills of materials, capacity planning)

• Service Management (service orders, contracts, dispatching, etc.)

If you don’t need manufacturing or service modules, the Essentials plan is perfectly sufficient.

What Are the Other Costs?

While the licence cost is clear and predictable, there are implementation and support costs to consider too.

1. Implementation Costs

As an experienced Microsoft Dynamics 365 Business Central partner, we advise that a realistic starting price for implementation is from ~£25,000, depending on:

• Number of users

• Modules and complexity

• Customisation or integrations required

• Level of support and training

2. Data Migration Costs

If you're moving from another system (like Sage 50, QuickBooks Xero), you’ll need to migrate your data. We would always include this cost in the overall price of the implementation. It would vary depending on the quality and volume of data and whether historical transactions need to be preserved.

3. Ongoing Support

Partners (like us) offer annual support contracts, which include:

• Unlimited technical support

• Feature updates

• Additional training

• System reviews and customisations
  
  

Business Central Pricing Example

Let’s say you’re a 7-user professional service firm needing robust project management and financial reporting tools to track clients and manage finances in a single platform. Here’s a rough guide to total cost:

Total 3-Year Cost, Per Month:
≈ From £1,202 (including licences + project + support)

We have a Microsoft Dynamics 365 Business Central pricing calculator here, which also includes a number of other scenario estimates for Business Central implementation costs.

Business Central vs Other Solutions

Frequently Asked Questions

How much is Business Central in the UK?

As of 2025, Business Central starts from £57.50/user/month for the Essentials plan and £82.20/user/month for Premium, plus implementation and support costs.

Are there hidden costs?

Not hidden but you'll need to budget for implementation, migration, training and ongoing support, especially if you're switching from another system.

What’s the cheapest way to use Business Central?

Using Team Member licences (£6.60/month) for read-only users or task-specific roles can reduce costs significantly.

How long does implementation take?

Anywhere from 6 to 18 months, depending on project size and scope. We create custom plans with clear timelines.

Can I pay monthly or annually?

You can pay in a lump sum, or you can use a partner like, here at The HBP Group, and have the option of competitive finance options, and pay monthly. 

Can I trial Business Central before buying?

It isn't something we provide here at The HBP Group, and that's because when we show you the system, we will import some of your own data and take the time to show you how your data and processes will look and function in the system, instead of just giving people free reign in a system with irrelevant, demo data and little knowledge of how the system works.

Final Thoughts

Business Central isn’t the cheapest accounting software, but it’s one of the most scalable and integrated options for growing UK businesses.

If you're already using Microsoft 365 or looking to upgrade from something like Xero or QuickBooks, Business Central is a strong long-term investment.

At The HBP Group, we offer full implementation packages, licence guidance, training and UK-based support, with no technical jargon and no hidden fees.

Want to get a personalised Business Central quote? Speak to our team today, or use our Microsoft Dynamics 365 Business Central pricing calculator here, which also includes a number of other scenario estimates for Business Central implementation costs.