What Are the Best Password Managers for Businesses? (2025)

The best password managers for businesses in 2025 are Bitwarden (Business Plan), KeePass (for advanced offline use) and Microsoft Edge (used with a company-managed Microsoft 365 account). These tools offer strong encryption, admin controls and secure credential sharing — unlike consumer-grade tools such as Chrome, Google Account storage or Apple Keychain, which lack corporate-level security and visibility.

But why are they so important?

Because people are the biggest security risk in your business. Not because they mean to be, but because of the small habits and shortcuts they take without realising the risks involved. And that may include where and how they store their passwords.

If you don’t have a clear, company-wide strategy for password storage, staff will default to using browser-based tools like Google Chrome’s Password Manager or Apple Keychain. These might seem convenient, but they create massive vulnerabilities. One compromised device or account can expose your entire business, from email systems to finance tools.

It's something we're seeing more and more often. 

That’s why we strongly recommend moving away from personal password storage and adopting a business-grade password manager with encryption, access control and admin oversight.

In this guide, we’ll explain:

• Why everyday browser or mobile password tools are not secure enough for business use

• Which password managers are best for corporate environments

• How we help UK businesses manage passwords safely as part of our IT support services

The Best Business Password Managers (2025 Recommendations)

Based on our expertise at The HBP Group (supporting SMEs across the UK), here are the tools we trust for corporate password management:

1. Bitwarden (Business Plan)

Bitwarden is a popular open-source password manager now used by thousands of businesses.

✅ End-to-end encryption
✅ Cloud or self-hosted options
✅ Admin control over who sees what
✅ Shared vaults, audit trails, and SSO (on paid plans)
✅ Affordable and scalable

Bitwarden also offers directory sync and user provisioning, which makes onboarding and offboarding much easier.

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2. KeePass (Advanced Users)

KeePass is a free, open-source password manager typically used on-premise.

✅ No cloud syncing — fully local and offline
✅ Strong encryption and portable usage
✅ Ideal for small IT teams or isolated environments
✅ Works well in locked-down networks or regulated sectors

However, it requires manual configuration and does not include team sharing or cloud backup out of the box — best for technical teams with strict requirements.

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Microsoft Edge (Only With Microsoft 365 and Robust Security Policies)

If your business already uses Microsoft 365 and has enforced security protocols (like Conditional Access, Endpoint Manager and Defender for Identity), then Microsoft Edge — when logged in with your company account — can be a secure and simple option.

✅ Seamless with Azure AD
✅ Syncs credentials only within the secure, managed environment
✅ Supports passwordless login, biometrics, and FIDO keys
✅ Easy for IT to manage via Microsoft Intune or Admin Center

Important: This is only safe when backed by strong corporate policies — which we implement and enforce for our clients at The HBP Group.

Only viable if paired with:

• Azure AD security policies (essential)
• Conditional Access (essential)
• Two factor-authetication (essential)
• Endpoint Manager (recommeneded) 
• Defender for Identity (recommeneded)

⚠️ Use Edge only if your Microsoft environment is hardened — otherwise it’s just another weak point.

Why You Shouldn’t Use Chrome, Apple Keychain, or Personal Google Accounts for Business Passwords

Passwords are the keys to your kingdom — and attackers know it. From phishing scams to credential stuffing, compromised logins are often the first step in a data breach.

Let’s start with what not to use.

Many businesses still let staff save passwords in:

• Google Chrome password manager

• Google Account sync

• Apple Keychain

• Mobile autofill tools

While convenient, these tools are built for personal use and create major security gaps in corporate settings.

1. Google Chrome / Google Account Storage

• Easy for staff to sync work passwords with personal Google accounts, creating an unmonitored risk

• No granular control or visibility for IT admins

• Difficult to revoke access if someone leaves the company

• Easy to export credentials creates potential insider threats
  
  

2. Apple Keychain / Mobile Device Managers

• Tied to personal Apple IDs, not company-managed accounts

• No business-grade reporting or user management

• Not visible to security teams

• Difficult to audit or enforce MFA
  
  

3. No Shared Credential Control

• Teams often resort to insecure workarounds like spreadsheets or Slack messages

• Lost, duplicated, or outdated logins cause chaos and increase breach risk

Bottom line: Consumer-grade password tools are not suitable for business use. A professional password management system gives you visibility, control, and accountability.

Features to Look for in a Corporate Password Manager

When evaluating tools, prioritise those that offer:

• Zero-knowledge encryption

• User and role-based access control

• Audit logs and access history

• SSO and MFA compatibility

• Business admin console and provisioning tools

• Secure sharing (vaults or role-based passwords)

Final Advice: Get Proactive About Password Management

Bottom line: Without a formal policy, you’ve handed the keys to your systems over to convenience tools.

Every business needs a clear password policy and a secure tool to enforce it. Whether you’re a growing SME or managing a distributed team, you must:

• Prevent staff from using personal browser storage

• Centralise passwords under IT visibility

• Use MFA and device-level protection

• Train your team on password hygiene

At The HBP Group, we help businesses implement secure, user-friendly password management systems as part of our IT support and Microsoft solutions services.

Need help choosing or deploying a business password manager? Contact us today →