How to Amend Incorrect Pay in Pegasus Opera 3

Payroll errors happen, but correcting them in Pegasus Opera 3 is straightforward once you know the right steps. Whether you’re still working in the current period or have already run the payroll update, this guide will walk you through how to fix pay errors properly. It also covers how to process post-leaving payments and keep everything compliant with HMRC.

1. Amending Pay Before the Payroll Has Been Updated

If you haven’t yet run the payroll update for the current period, you can make changes directly.

Start by opening Payroll > Processing > Payments & Deductions, then select the employee whose pay you need to amend.

From here, find the incorrect item such as basic pay, overtime or a bonus. You can either delete the incorrect entry or update the amount or payment type to the correct value.

Because the payroll update hasn’t been processed yet, these changes will be reflected in the next payroll calculation and your FPS submission.

2. Amending Pay After Payroll Has Been Updated

If you’ve already processed the payroll using Payroll > Utilities > Update, you’ll need to correct the error in the next open period.

Go to Payroll > Processing > Payments & Deductions, select the affected employee and enter a correction.

You can reverse an overpayment by adding a negative line or add extra pay if they were underpaid.

You might choose to enter the correct amount as a separate line, using a new payment or deduction profile if you prefer to keep it clearly documented.

It’s a good idea to add notes in the employee’s record or your internal audit log to explain the reason for the amendment, especially for future reference or if you’re audited by HMRC.

3. Paying an Employee After Leaving

If an employee has already been marked as a leaver, but you need to pay them again, go to Payroll > Personnel > Employee Details > Status Tab.

Tick the box for Payment After Leaving and make sure the Leaver Flag is set to either ‘L’ or ‘D’.

Then go to Payroll > Processing > Payments & Deductions and enter the new payment.

This will be included in the next FPS as a valid post-leaving payment, fully in line with HMRC rules.

4. Recalculating Payroll

After any amendment, you’ll need to go to Payroll > Processing > Payroll Calculation, select the employee and run the payroll calculation again.

This ensures that the changes are picked up in the payroll figures.

Important Reminders

You can’t edit pay directly once it’s been included in an FPS and updated. Corrections must always be handled in the current or next open payroll period.

Always double-check NI, PAYE, and pension calculations after making any adjustments. Keep a clear record of all changes for audit purposes.

Looking for More Help?

You’ll find more helpful payroll tips and product guidance on our HBP Group blog page.

We regularly share practical guides and insights to help customers get the most out of Pegasus Opera 3, as well as other ERP and IT systems. You’ll also find helpful content on topics like cybersecurity, AI, Microsoft 365, digital tools and smarter ways of working.