Case Study

Tree House Care, a leading provider of fostering, domiciliary services and children’s residential care, has been delivering exceptional care for over 20 years. With a staff of nearly 100, the organisation serves various regions, including Grimsby, Doncaster and the broader East Midlands and Yorkshire areas.

As a growing organisation, Tree House Care tackled various challenges, including the volume of documentation and the complexity of managing it. Whether it was handling sensitive childcare records, ensuring compliance with regulatory requirements or managing internal communication across different teams, the existing system struggled to keep up. The reliance on a physical server also posed risks, including potential data loss and high maintenance costs.

With guidance from The HBP Group, Tree House Care transitioned to SharePoint, a cloud-based document management and collaboration platform, which helped to make significant improvements in their operations:

• The improvements to document access saved each employee an estimated 30-45 minutes daily, equating to savings in time worth over £200,000 a year.
• By moving to a cloud-based solution, Tree House Care reduced its dependence on physical servers, resulting in savings of over £10,000 thousand pounds annually.
• SharePoint did more than just improve existing processes—it allowed Tree House Care to do things they never could have done before, such as digital systems for staff feedback.
• The use of SharePoint provided greater flexibility in daily operations, enabling staff to work more effectively across multiple locations.

The partnership between Tree House Care and The HBP Group demonstrates the significant impact that strategic technology adoption can have on an organisation. By overcoming initial resistance and fully embracing digital solutions like SharePoint, Tree House Care was able to not only weather the challenges of the COVID-19 pandemic but to complete projects that weren’t previously possible.