Why Modern Workplace as a Service is the Future of Productivity

For many businesses, implementing a modern workplace isn’t just about choosing the right tools—it’s about ongoing management, optimisation, and security. While platforms like Microsoft 365 and SharePoint offer transformative benefits, their full potential can only be unlocked with expertise, proper setup, and continual maintenance.

That’s where Modern Workplace as a Service comes in. By outsourcing the management of your modern workplace solutions, your business gains access to expert support without the need for extensive training, setup, or dedicated internal resources. This allows you to focus on improving internal processes, saving time, and driving growth.

What is Modern Workplace as a Service?

Modern Workplace as a Service (MWaaS) is an outsourced solution where a specialist provider manages and optimises your modern workplace tools, like Microsoft 365, SharePoint, Power Automate, and other essential platforms. Rather than taking on the complex tasks of configuration, security, and maintenance in-house, you can rely on experts to do it for you.

This approach doesn’t just save time—it transforms how your business operates by:

• Ensuring tools are set up correctly and securely from the start.
• Optimising workflows to improve efficiency.
• Providing ongoing support and updates to keep your systems running smoothly.
  
  

The Benefits of Outsourcing Modern Workplace Management

Outsourcing your modern workplace services delivers significant advantages for businesses of all sizes. Here’s how it can help you:

1. Access to Expertise Without the Overhead
   Managing tools like SharePoint or Power Automate requires specialised knowledge. By outsourcing, you gain the expertise of a dedicated team without the need to hire and train internal staff. This ensures you’re always leveraging the latest features and best practices.
   
   
2. Save Time on Setup and Security
   Setting up a modern workplace isn’t a one-and-done task. Permissions need to be configured, workflows optimised, and security measures implemented. MWaaS providers ensure:

• Permissions are structured correctly, often using departmental hierarchies, so employees only access what they need.
  
  
• Microsoft 365 environments are secured and measured against tools like the Microsoft Secure Score.

3. Focus on Internal Processes and Growth
   With the technical side of your modern workplace handled, your team can focus on improving internal workflows. For example:

• Digitising manual processes like expense submissions or safety checks with tools such as Simply Expenses or Simply Forms.
  
  
• Automating repetitive tasks to free up valuable time for strategic initiatives.

4. Ongoing Support and Updates
   Technology evolves quickly, and staying up to date can be a challenge. MWaaS providers monitor your systems, apply updates, and ensure everything runs smoothly, so you don’t have to worry about falling behind.
   
   

What Does a Modern Workplace Service Include?

At The HBP Group, our Modern Workplace services are designed to make life simpler for businesses. We offer packages tailored to specific needs, ensuring your tools not only work but work for you.

Here’s a glimpse of what we provide:

SharePoint Baseline Pack
SharePoint is the backbone of many modern workplaces, offering a centralised, secure hub for storing and accessing files. Our baseline package ensures your SharePoint environment is set up correctly, with intuitive organisation and robust security in place. This creates a reliable foundation for future efficiencies, automation, and time-saving processes​.

Simply Forms
Replace paper-based checklists with digital forms for capturing data quickly and securely. Ideal for tasks like health and safety checks or visitor sign-ins, Simply Forms streamlines data collection while storing it securely in SharePoint.

Simply Expenses
Expense submissions can be a time-consuming headache. Simply Expenses digitises and simplifies the process, allowing employees to submit claims easily while automating approvals for managers.

The Role of Security in MWaaS

Security is a critical component of any modern workplace. With sensitive data stored and shared in the cloud, businesses must prioritise protecting their systems. MWaaS ensures:

• Proper Permissions: Structured access controls prevent unauthorised users from viewing sensitive information.
• Data Backup: Many businesses mistakenly believe Microsoft 365 includes backup as standard, but it doesn’t. MWaaS providers implement third-party backup solutions, ensuring your data is protected against accidental deletion or cyberattacks.
• Regular Security Reviews: Using tools like the Microsoft Secure Score, we assess your environment and make improvements to keep your systems safe.

Why Outsource Instead of Managing In-House?

While some businesses attempt to manage modern workplace solutions in-house, they often face significant challenges:

• Time Constraints: Setting up and maintaining systems can pull IT teams away from other critical tasks.
• Knowledge Gaps: Without specialised training, it’s easy to misconfigure tools, leading to inefficiencies or security vulnerabilities.
• Missed Opportunities: Without optimisation, many businesses fail to unlock the full potential of tools like Power Automate or SharePoint.

By outsourcing, you gain a trusted partner who ensures your systems are set up for success and continuously optimised to meet your evolving needs.

How The HBP Group Can Help

At The HBP Group, we specialise in helping businesses create and maintain secure, efficient modern workplaces. From setting up SharePoint to automating processes with Power Automate, we provide comprehensive services that save you time and reduce complexity.

Our Modern Workplace Packs, including Simply Forms and Simply Expenses, are designed to streamline common processes, freeing your team to focus on what matters most. And with our expertise in Microsoft Secure Score optimisation and third-party backup solutions, you can trust that your systems are secure and future-proof.

Conclusion: Simplify and Secure Your Modern Workplace

The modern workplace offers incredible opportunities to save time, improve collaboration, and drive growth—but only if it’s managed correctly. By outsourcing to experts like The HBP Group, you can focus on transforming your internal processes while we handle the technical setup, security, and ongoing maintenance.

Ready to simplify your modern workplace? Contact The HBP Group today to learn how we can help your business thrive with Modern Workplace as a Service.