SAP Business One and Microsoft Dynamics 365 Business Central are both popular accounting software platforms. We’ve put together a comparison of them both, so that you can decide which is the better fit for you and your business.
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Accounting software allows for simple, fast data entry and retrieval, fewer human errors and the automation of many business processes. Most businesses have online accounting systems, with many opting for cloud hosting now given its easy access and added security. But now, businesses are wanting more from their accounting software and choosing the right one for your business should be a carefully thought out decision.
Here’s our verdict of when to choose SAP Business One versus Microsoft Dynamics 365 Business Central, alongside a comparison of the different features, useability, reporting, integration capabilities and costs.
Depending on what your business needs from your accounting software, the key features you require will vary depending on those needs. Here are some of the key features for both SAP Business One and Microsoft Dynamics 365 Business Central.
SAP Business One is business management software designed for small and medium-sized enterprises. As an ERP solution, it aims to automate key business functions in financials, operations, and human resources.
A single, comprehensive solution that drives predictive insights, consistent reporting and allows you to make smarter decisions faster. Microsoft Dynamics 365 Business Central provides powerful accounting and supply chain management functionality to small and medium-sized businesses.
SAP Business One is business management software designed for small and medium-sized enterprises. As an ERP solution, it aims to automate key business functions in financials, operations, and human resources.
A modular ERP solution – meaning you can bespoke your package to your businesses needs with add-ons.
Integration – enabling staff to work from a single source of finance, sales and customer data.
Report with accuracy – drill down into the underlying details to understand the impact to your business.
Business information – improve business performance with some real-time metrics.
A single, comprehensive solution that drives predictive insights, consistent reporting and allows you to make smarter decisions faster. Microsoft Dynamics 365 Business Central provides powerful accounting and supply chain management functionality to small and medium-sized businesses.
A complete ERP solution without different sections or modules – manage financials, sales, service, and operations in one place.
In the cloud – you can securely access any of your data in real-time through any device with internet; mobile, tablet and desktop.
Powerful reporting – easy reporting on essential business operations, such as trends, profits and sales with graphs and reports.
Full integration capabilities – create quotes, process orders and submit invoices without leaving Outlook, or access live data from Excel.
| Feature | SAP Business One | Microsoft Dynamics 365 Business Central |
| Cloud option |  |
|
| Accessible from any device | |
|
| Automatic system updates |  |
|
| Inbuilt access for third-party accountants | |
|
| SAP Business One |
|
Cloud option
|
|
Accessible from any device
|
|
Automatic system updates
|
|
Inbuilt access for third-party accountants
|
| Microsoft Dynamics 365 Business Central |
|
Cloud option
|
|
Accessible from any device
|
|
Automatic system updates
|
|
Inbuilt access for third-party accountants
|
| Feature | SAP Business One | Microsoft Dynamics 365 Business Central |
| Recurring invoicing | |
|
| Transaction approval workflows | |
|
| SAP Business One |
|
Recurring invoicing
|
|
Transaction approval workflows
|
| Microsoft Dynamics 365 Business Central |
|
Recurring invoicing
|
|
Transaction approval workflows
|
| Feature | SAP Business One | Microsoft Dynamics 365 Business Central |
| Integrated payroll | |
|
| Expense management | |
|
| Direct debit collections | |
|
| Bank statement import | |
|
| SAP Business One |
|
Integrated payroll
|
|
Expense management
|
|
Direct debit collections
|
|
Bank statement import
|
| Microsoft Dynamics 365 Business Central |
|
Integrated payroll
|
|
Expense management
|
|
Direct debit collections
|
|
Bank statement import
|
| Feature | SAP Business One | Microsoft Dynamics 365 Business Central |
| Financial budgets | |
|
| Inbuilt cashflow reporting | |
|
| Group accounts consolidation | Limited | |
| Live cost of sales posting | |
|
| Inventory forecasting | |
|
| Power BI integration | Third party add-on | |
| SAP Business One |
|
Financial budgets
|
|
Inbuilt cashflow reporting
|
| Group accounts consolidation Limited |
|
Live cost of sales posting
|
|
Inventory forecasting
|
| Power BI integration Third party add-on |
| Microsoft Dynamics 365 Business Central |
|
Financial budgets
|
|
Inbuilt cashflow reporting
|
|
Group accounts consolidation
|
|
Live cost of sales posting
|
|
Inventory forecasting
|
|
Power BI integration
|
| Feature | SAP Business One | Microsoft Dynamics 365 Business Central |
| Microsoft Office 365 integration | |
|
| Access business data in Outlook | |
|
| Action quotes and invoices in Outlook | |
|
| Excel integration | |
|
| SAP Business One |
|
Microsoft Office 365 integration
|
|
Access business data in Outlook
|
|
Action quotes and invoices in Outlook
|
|
Excel integration
|
| Microsoft Dynamics 365 Business Central |
|
Microsoft Office 365 integration
|
|
Access business data in Outlook
|
|
Action quotes and invoices in Outlook
|
|
Excel integration
|
| Feature | SAP Business One | Microsoft Dynamics 365 Business Central |
| Subscription model available | |
|
| User/transaction limit | 100 users | 100+ Users |
| Year 1 software/subscription cost (5 Users) | £11,388.00 | £3,312.00 |
| SAP Business One |
|
Subscription model available
|
| User/transaction limit 100 users |
| Year 1 software/subscription cost (5 Users) £11,388.00 |
| Microsoft Dynamics 365 Business Central |
|
Subscription model available
|
| User/transaction limit 100+ Users |
| Year 1 software/subscription cost (5 Users) £3,312.00 |
Both SAP Business One and Microsoft Dynamics 365 Business Central are excellent ERP systems when it comes to easily managing finances across the business and on-the-go. They are both powerful tools when it comes to budgeting and forecasting and implementing workflows to enhance efficiency. Which one to choose ultimately comes down to whether you are seeking an ERP that can grow as you do with paid add-ons, or one that comes with all the bells and whistles from the outset.
Here’s a quick summary of when to choose SAP Business One versus Microsoft Dynamics 365 Business Central:
Understanding your current processes is a vital step before implementing new software. Our review will help identify how Microsoft Dynamics 365 Business Central can improve your processes, connect your data and grow your business using powerful integration and reporting.
What happens next? Once you’ve made your enquiry, an expert consultant will give you a call to discuss your initial requirements. Following this, we’ll help you to determine how Microsoft Dynamics 365 Business Central can work for your business and the best way to get you started.
