SAP Business One v Microsoft Dynamics 365 Business Central Comparison

SAP Business One and Microsoft Dynamics 365 Business Central are both popular accounting software platforms. We’ve put together a comparison of them both, so that you can decide which is the better fit for you and your business.
 
Which to Choose >
 

HERO SAP Business One v Microsoft Dynamics 365 Business Central

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Accounting software allows for simple, fast data entry and retrieval, fewer human errors and the automation of many business processes. Most businesses have online accounting systems, with many opting for cloud hosting now given its easy access and added security. But now, businesses are wanting more from their accounting software and choosing the right one for your business should be a carefully thought out decision.

Here’s our verdict of when to choose SAP Business One versus Microsoft Dynamics 365 Business Central, alongside a comparison of the different features, useability, reporting, integration capabilities and costs.

 

Key Features of SAP Business One and Microsoft Dynamics 365 Business Central

Depending on what your business needs from your accounting software, the key features you require will vary depending on those needs. Here are some of the key features for both SAP Business One and Microsoft Dynamics 365 Business Central.

SAP Business One

SAP Business One is business management software designed for small and medium-sized enterprises. As an ERP solution, it aims to automate key business functions in financials, operations, and human resources.

Microsoft Dynamics 365 Business Central

A single, comprehensive solution that drives predictive insights, consistent reporting and allows you to make smarter decisions faster. Microsoft Dynamics 365 Business Central provides powerful accounting and supply chain management functionality to small and medium-sized businesses.

SAP Business One

SAP Business One is business management software designed for small and medium-sized enterprises. As an ERP solution, it aims to automate key business functions in financials, operations, and human resources.

A modular ERP solution – meaning you can bespoke your package to your businesses needs with add-ons.

Integration – enabling staff to work from a single source of finance, sales and customer data.

Report with accuracy – drill down into the underlying details to understand the impact to your business.

Business information – improve business performance with some real-time metrics.

Microsoft Dynamics 365 Business Central

A single, comprehensive solution that drives predictive insights, consistent reporting and allows you to make smarter decisions faster. Microsoft Dynamics 365 Business Central provides powerful accounting and supply chain management functionality to small and medium-sized businesses.

A complete ERP solution without different sections or modules – manage financials, sales, service, and operations in one place.

In the cloud – you can securely access any of your data in real-time through any device with internet; mobile, tablet and desktop.

Powerful reporting – easy reporting on essential business operations, such as trends, profits and sales with graphs and reports.

Full integration capabilities – create quotes, process orders and submit invoices without leaving Outlook, or access live data from Excel.

Feature Comparison of SAP Business One v Microsoft Dynamics 365 Business Central

 

Access and Usability

Feature SAP Business One Microsoft Dynamics 365 Business Central
Cloud option
Accessible from any device
Automatic system updates
Inbuilt access for third-party accountants
SAP Business One
Cloud option
Accessible from any device
Automatic system updates
Inbuilt access for third-party accountants
Microsoft Dynamics 365 Business Central
Cloud option
Accessible from any device
Automatic system updates
Inbuilt access for third-party accountants

Invoicing

Feature SAP Business One Microsoft Dynamics 365 Business Central
Recurring invoicing
Transaction approval workflows
SAP Business One
Recurring invoicing
Transaction approval workflows
Microsoft Dynamics 365 Business Central
Recurring invoicing
Transaction approval workflows

Expenses and Bills

Feature SAP Business One Microsoft Dynamics 365 Business Central
Integrated payroll
Expense management
Direct debit collections
Bank statement import
SAP Business One
Integrated payroll
Expense management
Direct debit collections
Bank statement import
Microsoft Dynamics 365 Business Central
Integrated payroll
Expense management
Direct debit collections
Bank statement import

Reporting Capabilities

Feature SAP Business One Microsoft Dynamics 365 Business Central
Financial budgets
Inbuilt cashflow reporting
Group accounts consolidation Limited
Live cost of sales posting
Inventory forecasting
Power BI integration Third party add-on
SAP Business One
Financial budgets
Inbuilt cashflow reporting
Group accounts consolidation Limited
Live cost of sales posting
Inventory forecasting
Power BI integration Third party add-on
Microsoft Dynamics 365 Business Central
Financial budgets
Inbuilt cashflow reporting
Group accounts consolidation
Live cost of sales posting
Inventory forecasting
Power BI integration

Integration and add-ons

Feature SAP Business One Microsoft Dynamics 365 Business Central
Microsoft Office 365 integration
Access business data in Outlook
Action quotes and invoices in Outlook
Excel integration
SAP Business One
Microsoft Office 365 integration
Access business data in Outlook
Action quotes and invoices in Outlook
Excel integration
Microsoft Dynamics 365 Business Central
Microsoft Office 365 integration
Access business data in Outlook
Action quotes and invoices in Outlook
Excel integration

Price Comparison

Feature SAP Business One Microsoft Dynamics 365 Business Central
Subscription model available
User/transaction limit 100 users 100+ Users
Year 1 software/subscription cost (5 Users) £11,388.00 £3,312.00
SAP Business One
Subscription model available
User/transaction limit 100 users
Year 1 software/subscription cost (5 Users) £11,388.00
Microsoft Dynamics 365 Business Central
Subscription model available
User/transaction limit 100+ Users
Year 1 software/subscription cost (5 Users) £3,312.00

Summary: When to choose SAP Business ByDesign v Microsoft Dynamics 365 Business Central

Both SAP Business One and Microsoft Dynamics 365 Business Central are excellent ERP systems when it comes to easily managing finances across the business and on-the-go. They are both powerful tools when it comes to budgeting and forecasting and implementing workflows to enhance efficiency. Which one to choose ultimately comes down to whether you are seeking an ERP that can grow as you do with paid add-ons, or one that comes with all the bells and whistles from the outset.

Here’s a quick summary of when to choose SAP Business One versus Microsoft Dynamics 365 Business Central:

When to choose SAP Business
One

  • You are a smaller business looking to introduce an introductory ERP solution to your business
  • You want a scalable solution where you can add functionality as the business grows
  • You don’t need external access for a third-party Accountant, or you’re willing to pay for the option
  • You only need basic customisation options for user roles

When to choose Microsoft Dynamics 365 Business Central

  • You want a platform that can connects not only accounts but sales, service, finance, and operations
  • You need powerful integration capabilities to streamline business process, like the option to action invoices and orders straight from Outlook
  • Powerful reporting from the Dashboard, without the need to run individual reports
  • Personalisation is made easy without the need to pay for bespoke development

Still wondering if Business Central is right for you?Why Not Try Our Free Business Process Review?

Understanding your current processes is a vital step before implementing new software. Our review will help identify how Microsoft Dynamics 365 Business Central can improve your processes, connect your data and grow your business using powerful integration and reporting.

What happens next? Once you’ve made your enquiry, an expert consultant will give you a call to discuss your initial requirements. Following this, we’ll help you to determine how Microsoft Dynamics 365 Business Central can work for your business and the best way to get you started.

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