QuickBooks v Microsoft Dynamics 365 Business Central Comparison

QuickBooks and Microsoft Dynamics 365 Business Central are both popular accounting software platforms. We’ve put together a comparison of them both, so that you can decide which is the better fit for you and your business.
 
Which to Choose >
 

HERO QuickBooks v Microsoft Dynamics 365 Business Central

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Accounting software allows for simple, fast data entry and retrieval, fewer human errors and the automation of many business processes. Most businesses have online accounting systems, with many opting for cloud hosting now given its easy access and added security. But now, businesses are wanting more from their accounting software and choosing the right one for your business should be a carefully thought out decision.

Here’s our verdict of when to choose QuickBooks versus Microsoft Dynamics 365 Business Central, alongside a comparison of the different features, useability, reporting, integration capabilities and costs.

 

Key Features of QuickBooks and Microsoft Dynamics 365 Business Central

Depending on what your business needs from your accounting software, the key features you require will vary depending on those needs. Here are some of the key features for both QuickBooks and Microsoft Dynamics 365 Business Central.

QuickBooks

With QuickBooks, you can manage your finances in real-time on their platform. Automate your books, know where you stand financially, submit your taxes, get paid and manage your employees.

Microsoft Dynamics 365 Business Central

A single, comprehensive solution that drives predictive insights, consistent reporting and allows you to make smarter decisions faster. Microsoft Dynamics 365 Business Central provides powerful accounting and supply chain management functionality to small and medium-sized businesses.

QuickBooks

With QuickBooks, you can manage your finances in real-time on their platform. Automate your books, know where you stand financially, submit your taxes, get paid and manage your employees.

Invoicing – track your invoices and keep cash flowing for easy payment. Create and send invoices on the spot.

Forecasting – look 90 days ahead with a cash flow forecaster and access dashboards/reports to help manage finances.

Transactions – take control of cash flow and see all of your bank and credit card transactions in one place.

Expenses – capture receipts and mileage for expenses and upload receipts from anywhere: mobile, tablet and desktop.

Microsoft Dynamics 365 Business Central

A single, comprehensive solution that drives predictive insights, consistent reporting and allows you to make smarter decisions faster. Microsoft Dynamics 365 Business Central provides powerful accounting and supply chain management functionality to small and medium-sized businesses.

A complete ERP solution without different sections or modules – manage financials, sales, service, and operations in one place.

In the cloud – you can securely access any of your data in real-time through any device with internet; mobile, tablet and desktop.

Powerful reporting – easy reporting on essential business operations, such as trends, profits and sales with graphs and reports.

Full integration capabilities – create quotes, process orders and submit invoices without leaving Outlook, or access live data from Excel.

Feature Comparison of QuickBooks v Microsoft Dynamics 365 Business Central

 

Access and Usability

Feature QuickBooks Microsoft Dynamics 365 Business Central
Cloud option
Accessible from any device
Automatic system updates
Inbuilt access for third-party accountants
QuickBooks
Cloud option
Accessible from any device
Automatic system updates
Inbuilt access for third-party accountants
Microsoft Dynamics 365 Business Central
Cloud option
Accessible from any device
Automatic system updates
Inbuilt access for third-party accountants

Invoicing

Feature QuickBooks Microsoft Dynamics 365 Business Central
Recurring invoicing
Transaction approval workflows Third party add-on
QuickBooks
Recurring invoicing
Transaction approval workflows Third party add-on
Microsoft Dynamics 365 Business Central
Recurring invoicing
Transaction approval workflows

Expenses and Bills

Feature QuickBooks Microsoft Dynamics 365 Business Central
Integrated payroll Add-on
Expense management
Direct debit collections Third party add-on
Bank statement import
QuickBooks
Integrated payroll Add-on
Expense management
Direct debit collections Third party add-on
Bank statement import
Microsoft Dynamics 365 Business Central
Integrated payroll
Expense management
Direct debit collections
Bank statement import

Reporting Capabilities

Feature QuickBooks Microsoft Dynamics 365 Business Central
Financial budgets
Inbuilt cashflow reporting
Group accounts consolidation
Live cost of sales posting
Inventory forecasting
Power BI integration
QuickBooks
Financial budgets
Inbuilt cashflow reporting
Group accounts consolidation
Live cost of sales posting
Inventory forecasting
Power BI integration
Microsoft Dynamics 365 Business Central
Financial budgets
Inbuilt cashflow reporting
Group accounts consolidation
Live cost of sales posting
Inventory forecasting
Power BI integration

Integration and add-ons

Feature QuickBooks Microsoft Dynamics 365 Business Central
Microsoft Office 365 integration
Access business data in Outlook
Action quotes and invoices in Outlook
Excel integration Third party add-on
QuickBooks
Microsoft Office 365 integration
Access business data in Outlook
Action quotes and invoices in Outlook
Excel integration Third party add-on
Microsoft Dynamics 365 Business Central
Microsoft Office 365 integration
Access business data in Outlook
Action quotes and invoices in Outlook
Excel integration

Price Comparison

Feature QuickBooks Microsoft Dynamics 365 Business Central
Subscription model available
User/transaction limit 5 users 100+ Users
Year 1 software/subscription cost (5 Users) £696.00 £3,312.00
QuickBooks
Subscription model available
User/transaction limit 5 users
Year 1 software/subscription cost (5 Users) £696.00
Microsoft Dynamics 365 Business Central
Subscription model available
User/transaction limit 100+ Users
Year 1 software/subscription cost (5 Users) £3,312.00

Summary: when to choose QuickBooks v Microsoft Dynamics 365 Business Central

Both QuickBooks and Microsoft Dynamics 365 Business Central are excellent accounting systems when it comes to easily managing bills, expenses, data capture and the quote-to-cash process. But, which one to choose comes down to whether you are looking for some basic accounting functions or whether you are seeking a more robust ERP that can drive sales and growth with powerful reporting and a multitude of functions.

Here’s a quick summary of when to choose QuickBooks versus Microsoft Dynamics 365 Business Central:

When to choose QuickBooks

  • You want a low price point
  • You have a small Accounts team or a small number of total employees/transactions
  • You only need some reporting functionality to understand high-level information
  • You’re looking for basic accounting features and are aware that some features will require add-ons

When to choose Microsoft Dynamics 365 Business Central

  • You want a platform that can connects not only accounts but sales, service, finance, and operations
  • You need powerful integration capabilities to streamline business process
  • Powerful reporting from the Dashboard, without the need to run individual reports
  • Personalisation is made easy without the need to pay for bespoke development

Still wondering if Business Central is right for you?Why Not Try Our Free Business Process Review?

Understanding your current processes is a vital step before implementing new software. Our review will help identify how Microsoft Dynamics 365 Business Central can improve your processes, connect your data and grow your business using powerful integration and reporting.

What happens next? Once you’ve made your enquiry, an expert consultant will give you a call to discuss your initial requirements. Following this, we’ll help you to determine how Microsoft Dynamics 365 Business Central can work for your business and the best way to get you started.

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