Hassle-free Migration Services for Microsoft & Office 365 Applications

Our Microsoft 365 and Office 365 migrations services allow businesses to move their existing solutions to a new provider or upgrade their older Microsoft solutions to the cloud. If you want to discuss your business and your Cloud IT migration plans then get in touch to tell us about your business and hear how we can help.

Request A Microsoft 365 Quote

— Licences, Installation & Migrations —

After a discussion with you about your business and your requirements, we’ll prepare you a free, no obligation quotation for our recommended Microsoft 365 solution.

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How Our Microsoft Office 365 Migrations Work

In order to ensure your migration is handled correctly we have a structured process which starts with a Pre-Project Handover Meeting involving all the core contacts at your business regarding the project.

Two members of our sales team discussing something on a computer screen

This meeting will give the appropriate contacts at your business an opportunity to have a full overview of the project and meet our experienced team who will be managing it.

This meeting is to help all parties involved, as well as to ensure that you fully understand the solution being sold to you, and the impact it will have on your business during and after the project.

Our aim is to ascertain your exact, unique requirements, and fully understand how your business operates and what you’re looking to achieve with your new solution. This will then allow us to best plan the project to minimise any downtime and work to your business needs.

The HBP Group Success StoryBadminton England

Badminton England are the governing body for Badminton, aiming to grow the popularity of the sport and achieve competitive success at international level, including at the Olympics. We worked closely with Badminton England to increase their use of Cloud IT Solutions to maximise efficiencies across their business and to deal with an increased requirement for home and remote working.

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The advice we’ve had has always been very sound and very methodical.

Adrian Christy, Badminton England

Microsoft 365 Migration Project Management & Scope Creation

In addition to the highly qualified and experienced team working on the project, you will also be assigned a dedicated IT engineer and a project manager who will ensure the smooth running of the project and will liaise with you throughout it.

Our projects are fully documented and in accordance with the Agile Project Management and Prince II project fundamentals. All project plans are designed to best fit your requirements, minimise downtime and create a tailored customer experience.

IT Support team member Darren looking at his tablet while crouching next to a computer server

Your assigned project manager will be required to ascertain the following information before we can connect into your system:

  • Downtime and priority of users for access to mailboxes
  • Email address formats
  • Email/Distribution groups required and group requirements
  • Shared mailbox requirements
  • User permissions and access
  • Room calendars
  • User and license requirements
  • Gather information and ownership of your DNS records
  • 3rd party email access requirements e.g. Photocopiers and Applications
  • Review current mailbox sizes and discuss mail history requirements, what we need to move onto the new system and discuss mailbox clean up before migration
  • Discuss email signatures
HBP Group IT Support and Installations

Once our engineers have this information, they will access your system remotely to check all Office and server versions and patch any required updates.

We will then commission the Office 365 portal, apply the correct licences, setup access and create the relevant users for admin access. Once live we will create all Groups and Rooms required with relevant permissions, as well as configure and setup email signature software with the correct requirements.

Upon completion, we will imitate the mail migration from the current system to the Office 365 portal. This can take up to a week depending on mail sizes and internet speeds. During this process the end users see no changes.

Three HBP group directors discussing something on a laptop

On Site Configuration & Setup

At this stage of the project we will move the DNS/email records to change the mail flow to Office 365. While we are conducting the migration, staff who require it will be provided with web access to emails.

As the configuration will cause temporary downtime, our engineers will perform the upgrade on machines in priority order. During this, an engineer will configure and setup mail profiles, which will then be tested. If required, mobile devices will also be configured. An engineer will spend time with your staff to demonstrate the basic differences in Outlook and answer any questions.

HBP Group IT Support and Installations

Any shared mailboxes or public folders will be migrated, followed by additional testing to ensure everything required has been migrated over correctly.

Once this has been confirmed, the old mail server from the setup will be correctly removed, decommissioning it out of the domain.

We will then configure a password sync so that all users and passwords match the local ones on the network.

An Office 365 backup will also be configured to ensure that all data has been migrated correctly.

HBP Group IT Support and Installations

All configuration and setup, including passwords, will be fully documented and stored in our secure service management system.

Once all of this has been completed, this will be then handed over to our service teams to go through the site configuration and information, so they have a full understanding of the system configuration.

With this information organised and stored in our system, whenever your team make support enquiries with us, we can resolve them as quickly as possible.

Helping You Choose The Right IT Support Package For Your Business

Our Free IT Support Review Is The Place To Start

Our IT support and strategy reviews can take place over voice call, video call or in person and will establish the most important things about your business, your current IT system and you future plans.From this initial discussion we can make recommendations, including a visual diagram of your existing, and planned IT system, along with detailed explanations of your proposed solution. It takes around 30-45 mins to have an initial chat and it’s completely free!

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More Business Who We’ve Helped Move To The Cloud.

Over the past 30+ years of business we’ve helped thousands organisations with their IT and many rely on us to not only sure that their IT is working, but also to keep it updated and help them plan their future IT strategy. Here’s a just a few that we’ve helped…

AP Robinson

Watch our video case study to see how we helped Grimsby based accountants, AP Robinson review their IT Infrastructure and move to the cloud to support business growth.

See Case Study >

Ulrick & Short

Watch our video case study on how Ulrick & Short migrated to a full cloud IT solution to assist business growth, improve security and offer more flexibility for staff.

See Case Study >

Badminton England

Watch our video case study on how Badminton England migrated their internal IT systems to the Cloud allowing remote & agile working and position themselves for a bright future.

See Case Study >

Thornbridge Brewery

Watch our video case study to see how we helped Thornbridge Brewery update their IT infrastructure and manage their with hardware and network support.

See Case Study >

The HBP GroupWho Are We?

Our organisation consists of three businesses; HBP Systems Ltd. Kamarin Computers Ltd and Jugo Systems. HBP are based in Lincolnshire, Kamarin in Cambridgeshire and Jugo in Hampshire. Between us we cover the vast majority of the UK and work under The HBP Group name to provide a seamless service between our northern and southern offices.

About Us

We specialise in providing IT solutions and support to businesses to ensure they use technology effectively and efficiently and can focus on what they do best – running their business.

The HBP Group Structure showing HBP Systems, Kamarin Computers and Jugo Systems
Contact 0800 0433 106 info@thehbpgroup.co.uk